Officer Reports
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Governing and growing your local group is made much lighter work when you have access to the data you need, when you need it.
As an addendum to the roles-based tools and reporting we debuted with the new Association Management System, below you'll find a description of each report the National Office provides online, including the column headers and data types for CSV-formatted reports.
Note: Local Secretaries can designate the recipients of these reports by initiating an officer transition through our Local Group Services Manager or by calling the National Office.
Report definitions
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Local Group Lapsed Membership
This report contains contact information for former members who have let their memberships lapse.
Filetype: PDF, CSV, Avery Label
CSV columns
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member_numberbigint- The individual's member number. Example: 100012345
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full_namenvarchar(60)- The individual's full name which is a concatenation of the first and last name values.
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titlenvarchar(20)- The individual's title. Examples: Dr, Mr, Lt
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first_namenvarchar(30)- The individual's first name.
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middle_namenvarchar(30)- The individual's middle name.
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last_namenvarchar(30)- The individual's last name.
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lineagenvarchar(20)- The individual's lineage. Examples: Jr, Sr, III
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local_groupnvarchar(10)- The individual's currently assigned local group number. This is the three digit local group identifier. Examples: 010, 760, 900
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local_group_areanvarchar(5)- The individual's currently assigned area number within their current local group. Examples: 00, 01, 02
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address_line_1nvarchar(75)- The individual's first line or street address portion of their primary mailing address.
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address_line_2nvarchar(75)- The individual's second line portion of their primary mailing address.
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citynvarchar(40)- The individual's city portion of their primary mailing address.
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statenvarchar(40)- The individual's state portion of their primary mailing address.
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postal_codenvarchar(20)- The individual's postal code/zip code portion of their primary mailing address.
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countrynvarchar(60)- The individual's country portion of their primary mailing address.
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bad_email_flagtinyint- A flag that identifies whether the individual's primary email address is marked as invalid. 1 indicates a bad email address and 0 indicates a good email address.
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bad_address_flagtinyint- A flag that identifies whether the individual's primary mailing address is marked as a bad address. 1 indicates a bad address and 0 indicates a good address.
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bad_address_reasonnvarchar(30)- The reason that an individual's address is marked bad. Examples: Undeliverable, Hold
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adr_carrier_routenvarchar(10)- The USPS's carrier route identifier for the individual's primary mailing address. Carrier routes are unique identifiers for mailing routes or neighborhoods. This is used when generating mailing barcodes.
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adr_delivery_point_codevarchar(10)- The USPS's delivery point code for the individual's primary mailing address. Delivery points are a single mailbox or other place at which mail is delivered. This is used when generating mailing barcodes.
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adr_bar_codenvarchar(50)- The data required to generate a USPS postnet mail barcode for the individual's primary mailing address.
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adr_imbc_charactersnvarchar(65)- The data required to generate a USPS intelligent mail barcode for the individual's primary mailing address.
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phone_numbernvarchar(30)- The individual's primary phone number.
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emailnvarchar(80)- The individual's primary email address.
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since_datedatetime- The individual's continuous membership since date.
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expire_datenvarchar(4)- The individual's year of their current membership's expiration date.
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Local Group Member Count by Rank
This report lists every local groups sorted by the number of active members in each.
Filetype: PDF
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Local Group Member Demographics
This report lists the different generational groups for a local group and the self-reported gender statistics in each generation group.
Filetype: PDF
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Local Group Members Anniversaries CSV
This report lists the members of the local group, their since date, and the number of years they have been a consecutive member. Automatically sorted to begin at the current month and wrap around.
Filetype: CSV
CSV columns
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member_numberbigint- The individual's member number. Example: 100012345
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full_namenvarchar(60)- The individual's full name which is a concatenation of the first and last name values.
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titlenvarchar(20)- The individual's title. Examples: Dr, Mr, Lt
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first_namenvarchar(30)- The individual's first name.
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middle_namenvarchar(30)- The individual's middle name.
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last_namenvarchar(30)- The individual's last name.
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lineagenvarchar(20)- The individual's lineage. Examples: Jr, Sr, III
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local_groupnvarchar(10)- The individual's currently assigned local group number. This is the three digit local group identifier. Examples: 010, 760, 900
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local_group_areanvarchar(5)- The individual's currently assigned area number within their current local group. Examples: 00, 01, 02
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member_since_datedatetime- The individual's continuous membership since date.
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member_since_monthnvarchar(12)- The name of the month corresponding to the individual's membership since date. Example: June
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member_since_year_countint- The number of years of continuous membership based on the individual's membership since date.
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Local Group Members Birthdays CSV
This report lists the members of the local group and their birth month and day. Automatically sorted to begin at the current month and wrap around.
Filetype: CSV
CSV columns
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member_numberbigint- The individual's member number. Example: 100012345
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full_namenvarchar(60)- The individual's full name which is a concatenation of the first and last name values.
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titlenvarchar(20)- The individual's title. Examples: Dr, Mr, Lt
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first_namenvarchar(30)- The individual's first name.
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middle_namenvarchar(30)- The individual's middle name.
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last_namenvarchar(30)- The individual's last name.
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lineagenvarchar(20)- The individual's lineage. Examples: Jr, Sr, III
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local_groupnvarchar(10)- The individual's currently assigned local group number. This is the three digit local group identifier. Examples: 010, 760, 900
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local_group_areanvarchar(5)- The individual's currently assigned area number within their current local group. Examples: 00, 01, 02
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birth_datenvarchar(15)- The individual's month and day portion of their birthdate. Examples: Jun-02, Oct-17
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Local Group Members Leaving Group
This report lists the members of the local group that have left the local group between the Start Date and End Date of the report. The
leaving_statuscolumn indicates how they left the local group. Themember_yearscolumn will be populated, if the member is deceased, with how many consecutive years they were a member.Filetype: PDF, CSV, Avery Label
CSV columns
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member_numberbigint- The individual's member number. Example: 100012345
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full_namenvarchar(60)- The individual's full name which is a concatenation of the first and last name values.
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titlenvarchar(20)- The individual's title. Examples: Dr, Mr, Lt
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first_namenvarchar(30)- The individual's first name.
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middle_namenvarchar(30)- The individual's middle name.
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last_namenvarchar(30)- The individual's last name.
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lineagenvarchar(20)- The individual's lineage. Examples: Jr, Sr, III
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local_groupnvarchar(10)- The individual's currently assigned local group number. This is the three digit local group identifier. Examples: 010, 760, 900
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local_group_areanvarchar(5)- The individual's currently assigned area number within their current local group. Examples: 00, 01, 02
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address_line_1nvarchar(75)- The individual's first line or street address portion of their primary mailing address.
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address_line_2nvarchar(75)- The individual's second line portion of their primary mailing address.
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citynvarchar(40)- The individual's city portion of their primary mailing address.
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statenvarchar(40)- The individual's state portion of their primary mailing address.
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postal_codenvarchar(20)- The individual's postal code/zip code portion of their primary mailing address.
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countrynvarchar(60)- The individual's country portion of their primary mailing address.
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bad_address_flagtinyint- A flag that identifies whether the individual's primary mailing address is marked as a bad address. 1 indicates a bad address and 0 indicates a good address.
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bad_address_reasonnvarchar(30)- The reason that an individual's address is marked bad. Examples: Undeliverable, Hold
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adr_carrier_routenvarchar(10)- The USPS's carrier route identifier for the individual's primary mailing address. Carrier routes are unique identifiers for mailing routes or neighborhoods. This is used when generating mailing barcodes.
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adr_delivery_point_codevarchar(10)- The USPS's delivery point code for the individual's primary mailing address. Delivery points are a single mailbox or other place at which mail is delivered. This is used when generating mailing barcodes.
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adr_bar_codenvarchar(50)- The data required to generate a USPS postnet mail barcode for the individual's primary mailing address.
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adr_imbc_charactersnvarchar(65)- The data required to generate a USPS intelligent mail barcode for the individual's primary mailing address.
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phone_numbernvarchar(30)- The individual's primary phone number.
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emailnvarchar(80)- The individual's primary email address.
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since_datedatetime- The individual's continuous membership since date.
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expire_datenvarchar(4)- The individual's year of their current membership's expiration date.
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member_typenvarchar(50)- The individual's current membership type. Examples: Annual Mensa Membership, 5 Year Membership, Life Membership
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leaving_statusnvarchar(10)- A short description of how the individiaul left the group. Examples: MoveOut, Deceased
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member_yearsint- The number of consecutive years the individual maintained membership, if the member is deceased.
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Local Group Members New To Group
This report lists the members who are new to the local group between the Start Date and End Date of the report. The
new_statuscolumn indicates how they became a new member to the local group.Filetype: PDF, CSV, Avery Label
CSV columns
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member_numberbigint- The individual's member number. Example: 100012345
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full_namenvarchar(60)- The individual's full name which is a concatenation of the first and last name values.
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titlenvarchar(20)- The individual's title. Examples: Dr, Mr, Lt
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first_namenvarchar(30)- The individual's first name.
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middle_namenvarchar(30)- The individual's middle name.
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last_namenvarchar(30)- The individual's last name.
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lineagenvarchar(20)- The individual's lineage. Examples: Jr, Sr, III
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local_groupnvarchar(10)- The individual's currently assigned local group number. This is the three digit local group identifier. Examples: 010, 760, 900
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local_group_areanvarchar(5)- The individual's currently assigned area number within their current local group. Examples: 00, 01, 02
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address_line_1nvarchar(75)- The individual's first line or street address portion of their primary mailing address.
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address_line_2nvarchar(75)- The individual's second line portion of their primary mailing address.
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citynvarchar(40)- The individual's city portion of their primary mailing address.
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statenvarchar(40)- The individual's state portion of their primary mailing address.
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postal_codenvarchar(20)- The individual's postal code/zip code portion of their primary mailing address.
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countrynvarchar(60)- The individual's country portion of their primary mailing address.
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bad_address_flagtinyint- A flag that identifies whether the individual's primary mailing address is marked as a bad address. 1 indicates a bad address and 0 indicates a good address.
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bad_address_reasonnvarchar(30)- The reason that an individual's address is marked bad. Examples: Undeliverable, Hold
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adr_carrier_routenvarchar(10)- The USPS's carrier route identifier for the individual's primary mailing address. Carrier routes are unique identifiers for mailing routes or neighborhoods. This is used when generating mailing barcodes.
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adr_delivery_point_codevarchar(10)- The USPS's delivery point code for the individual's primary mailing address. Delivery points are a single mailbox or other place at which mail is delivered. This is used when generating mailing barcodes.
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adr_bar_codenvarchar(50)- The data required to generate a USPS postnet mail barcode for the individual's primary mailing address.
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adr_imbc_charactersnvarchar(65)- The data required to generate a USPS intelligent mail barcode for the individual's primary mailing address.
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phone_numbernvarchar(30)- The individual's primary phone number.
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emailnvarchar(80)- The individual's primary email address.
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since_datedatetime- The individual's continuous membership since date.
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expire_datenvarchar(4)- The individual's year of their current membership's expiration date.
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member_typenvarchar(50)- The individual's current membership type. Examples: Annual Mensa Membership, 5 Year Membership, Life Membership
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new_statusnvarchar(10)- A short description of how the individiaul joined the group. Examples: MoveIn, Joined, Rejoin
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Local Group Membership Roster
This report lists all of the members for a local group and their contact information.
Filetype: PDF, CSV, Avery Label
CSV columns
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member_numberbigint- The individual's member number. Example: 100012345
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full_namenvarchar(60)- The individual's full name which is a concatenation of the first and last name values.
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titlenvarchar(20)- The individual's title. Examples: Dr, Mr, Lt
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first_namenvarchar(30)- The individual's first name.
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middle_namenvarchar(30)- The individual's middle name.
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last_namenvarchar(30)- The individual's last name.
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lineagenvarchar(20)- The individual's lineage. Examples: Jr, Sr, III
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local_groupnvarchar(10)- The individual's currently assigned local group number. This is the three digit local group identifier. Examples: 010, 760, 900
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local_group_areanvarchar(5)- The individual's currently assigned area number within their current local group. Examples: 00, 01, 02
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address_line_1nvarchar(75)- The individual's first line or street address portion of their primary mailing address.
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address_line_2nvarchar(75)- The individual's second line portion of their primary mailing address.
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citynvarchar(40)- The individual's city portion of their primary mailing address.
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statenvarchar(40)- The individual's state portion of their primary mailing address.
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postal_codenvarchar(20)- The individual's postal code/zip code portion of their primary mailing address.
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countrynvarchar(60)- The individual's country portion of their primary mailing address.
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bad_email_flagtinyint- A flag that identifies whether the individual's primary email address is marked as invalid. 1 indicates a bad email address and 0 indicates a good email address.
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bad_address_flagtinyint- A flag that identifies whether the individual's primary mailing address is marked as a bad address. 1 indicates a bad address and 0 indicates a good address.
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bad_address_reasonnvarchar(30)- The reason that an individual's address is marked bad. Examples: Undeliverable, Hold
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adr_carrier_routenvarchar(10)- The USPS's carrier route identifier for the individual's primary mailing address. Carrier routes are unique identifiers for mailing routes or neighborhoods. This is used when generating mailing barcodes.
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adr_delivery_point_codevarchar(10)- The USPS's delivery point code for the individual's primary mailing address. Delivery points are a single mailbox or other place at which mail is delivered. This is used when generating mailing barcodes.
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adr_bar_codenvarchar(50)- The data required to generate a USPS postnet mail barcode for the individual's primary mailing address.
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adr_imbc_charactersnvarchar(65)- The data required to generate a USPS intelligent mail barcode for the individual's primary mailing address.
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phone_numbernvarchar(30)- The individual's primary phone number.
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emailnvarchar(80)- The individual's primary email address.
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since_datedatetime- The individual's continuous membership since date.
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expire_datenvarchar(4)- The individual's year of their current membership's expiration date.
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member_typenvarchar(50)- The individual's current membership type. Examples: Annual Mensa Membership, 5 Year Membership, Life Membership
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Local Group Membership Youth Members
This report lists all of the members of the local group that are under the age of 18 grouped into the following categories: '6 and under,' '7-10,' '11-14', and '15-17.'
Filetype: PDF, CSV, Avery Label
CSV columns
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member_numberbigint- The individual's member number. Example: 100012345
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full_namenvarchar(60)- The individual's full name which is a concatenation of the first and last name values.
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titlenvarchar(20)- The individual's title. Examples: Dr, Mr, Lt
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first_namenvarchar(30)- The individual's first name.
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middle_namenvarchar(30)- The individual's middle name.
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last_namenvarchar(30)- The individual's last name.
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lineagenvarchar(20)- The individual's lineage. Examples: Jr, Sr, III
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local_groupnvarchar(10)- The individual's currently assigned local group number. This is the three digit local group identifier. Examples: 010, 760, 900
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local_group_areanvarchar(5)- The individual's currently assigned area number within their current local group. Examples: 00, 01, 02
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address_line_1nvarchar(75)- The individual's first line or street address portion of their primary mailing address.
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address_line_2nvarchar(75)- The individual's second line portion of their primary mailing address.
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citynvarchar(40)- The individual's city portion of their primary mailing address.
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statenvarchar(40)- The individual's state portion of their primary mailing address.
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postal_codenvarchar(20)- The individual's postal code/zip code portion of their primary mailing address.
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countrynvarchar(60)- The individual's country portion of their primary mailing address.
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bad_address_flagtinyint- A flag that identifies whether the individual's primary mailing address is marked as a bad address. 1 indicates a bad address and 0 indicates a good address.
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bad_address_reasonnvarchar(30)- The reason that an individual's address is marked bad. Examples: Undeliverable, Hold
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adr_carrier_routenvarchar(10)- The USPS's carrier route identifier for the individual's primary mailing address. Carrier routes are unique identifiers for mailing routes or neighborhoods. This is used when generating mailing barcodes.
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adr_delivery_point_codevarchar(10)- The USPS's delivery point code for the individual's primary mailing address. Delivery points are a single mailbox or other place at which mail is delivered. This is used when generating mailing barcodes.
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adr_bar_codenvarchar(50)- The data required to generate a USPS postnet mail barcode for the individual's primary mailing address.
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adr_imbc_charactersnvarchar(65)- The data required to generate a USPS intelligent mail barcode for the individual's primary mailing address.
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phone_numbernvarchar(30)- The individual's primary phone number.
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emailnvarchar(80)- The individual's primary email address.
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since_datedatetime- The individual's continuous membership since date.
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expire_datenvarchar(4)- The individual's year of their current membership's expiration date.
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member_typenvarchar(50)- The individual's current membership type. Examples: Annual Mensa Membership, 5 Year Membership, Life Membership
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ind_dobdatetime- The individual's date of birth. Example: 5/15/2006
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ind_age_stringint- The individual's age.
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Local Group Newsletter Distribution
This report lists all of the members for a local group and their contact information filtered by their Distribution Preference. The Email Your Members tool uses this report as its data source.
Filetype: PDF, CSV, Avery Label
CSV columns
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member_numberbigint- The individual's member number. Example: 100012345
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full_namenvarchar(60)- The individual's full name which is a concatenation of the first and last name values.
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titlenvarchar(20)- The individual's title. Examples: Dr, Mr, Lt
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first_namenvarchar(30)- The individual's first name.
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middle_namenvarchar(30)- The individual's middle name.
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last_namenvarchar(30)- The individual's last name.
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lineagenvarchar(20)- The individual's lineage. Examples: Jr, Sr, III
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local_groupnvarchar(10)- The individual's currently assigned local group number. This is the three digit local group identifier. Examples: 010, 760, 900
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local_group_areanvarchar(5)- The individual's currently assigned area number within their current local group. Examples: 00, 01, 02
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address_line_1nvarchar(75)- The individual's first line or street address portion of their primary mailing address.
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address_line_2nvarchar(75)- The individual's second line portion of their primary mailing address.
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citynvarchar(40)- The individual's city portion of their primary mailing address.
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statenvarchar(40)- The individual's state portion of their primary mailing address.
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postal_codenvarchar(20)- The individual's postal code/zip code portion of their primary mailing address.
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countrynvarchar(60)- The individual's country portion of their primary mailing address.
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bad_email_flagtinyint- A flag that identifies whether the individual's primary email address is marked as invalid. 1 indicates a bad email address and 0 indicates a good email address.
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bad_address_flagtinyint- A flag that identifies whether the individual's primary mailing address is marked as a bad address. 1 indicates a bad address and 0 indicates a good address.
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bad_address_reasonnvarchar(30)- The reason that an individual's address is marked bad. Examples: Undeliverable, Hold
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adr_carrier_routenvarchar(10)- The USPS's carrier route identifier for the individual's primary mailing address. Carrier routes are unique identifiers for mailing routes or neighborhoods. This is used when generating mailing barcodes.
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adr_delivery_point_codevarchar(10)- The USPS's delivery point code for the individual's primary mailing address. Delivery points are a single mailbox or other place at which mail is delivered. This is used when generating mailing barcodes.
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adr_bar_codenvarchar(50)- The data required to generate a USPS postnet mail barcode for the individual's primary mailing address.
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adr_imbc_charactersnvarchar(65)- The data required to generate a USPS intelligent mail barcode for the individual's primary mailing address.
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phone_numbernvarchar(30)- The individual's primary phone number.
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emailnvarchar(80)- The individual's primary email address.
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since_datedatetime- The individual's continuous membership since date.
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expire_datenvarchar(4)- The individual's year of their current membership's expiration date.
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member_typenvarchar(50)- The individual's current membership type. Examples: Annual Mensa Membership, 5 Year Membership, Life Membership
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chapter_newsletter_preferencenvarchar(10)- The individual's local group newsletter delivery preference. Examples: Print, Electronic
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Local Group Offers of Membership
This report lists the members who have been offered membership between the Start Date and End Date of the report.
Filetype: PDF, CSV, Avery Label
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Local Group Officer Demographics
This report lists the different generation groups for the officers of a local group and the self-reported gender statistics in each generation group.
Filetype: PDF
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Local Group Officer Listing
This report lists the different officers of a local group, their contact information, when they started the position, and if they are currently a member or not.
Filetype: PDF
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Local Group Proctor Listing
This report lists the proctors, proctors in training, and past proctors of a local group; their contact information; and when they last proctored a test.
Filetype: PDF
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Local Group Prospective Members
This report lists all of the prospective members for a local group, their contact information, how they became a prospect, and what tests (if any) they have taken. The Prospect Management tool uses this report as its data source.
Filetype: PDF, CSV, Avery Label
CSV columns
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member_numberbigint- The individual's member number. Example: 100012345
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full_namenvarchar(60)- The individual's full name which is a concatenation of the first and last name values.
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titlenvarchar(20)- The individual's title. Examples: Dr, Mr, Lt
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first_namenvarchar(30)- The individual's first name.
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middle_namenvarchar(30)- The individual's middle name.
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last_namenvarchar(30)- The individual's last name.
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lineagenvarchar(20)- The individual's lineage. Examples: Jr, Sr, III
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local_groupnvarchar(10)- The individual's currently assigned local group number. This is the three digit local group identifier. Examples: 010, 760, 900
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local_group_areanvarchar(5)- The individual's currently assigned area number within their current local group. Examples: 00, 01, 02
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address_line_1nvarchar(75)- The individual's first line or street address portion of their primary mailing address.
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address_line_2nvarchar(75)- The individual's second line portion of their primary mailing address.
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citynvarchar(40)- The individual's city portion of their primary mailing address.
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statenvarchar(40)- The individual's state portion of their primary mailing address.
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postal_codenvarchar(20)- The individual's postal code/zip code portion of their primary mailing address.
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countrynvarchar(60)- The individual's country portion of their primary mailing address.
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bad_address_flagtinyint- A flag that identifies whether the individual's primary mailing address is marked as a bad address. 1 indicates a bad address and 0 indicates a good address.
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bad_address_reasonnvarchar(30)- The reason that an individual's address is marked bad. Examples: Undeliverable, Hold
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phone_numbernvarchar(30)- The individual's primary phone number.
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emailnvarchar(80)- The individual's primary email address.
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sourcenvarchar(50)- A short description of how the individual became a prospect. Examples: Home Test Purchase, Supervised Testing Voucher Purchase
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taken_mattinyint- A flag indicating whether or not the individual has taken the Mensa Admission Test (MAT).
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taken_wonderlictinyint- A flag indicating whether or not the individual has taken the Wonderlic.
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taken_raittinyint- A flag indicating whether or not the individual has taken the RAIT.
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taken_cattelltinyint- A flag indicating whether or not the individual has taken the Cattell.
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taken_nvrtinyint- A flag indicating whether or not the individual has taken the Non-Verbal Reasoning (NVR) test.
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taken_pictoraltinyint- A flag indicating whether or not the individual has taken the Pictoral Reasoning test.
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add_datesmalldatetime- The date that the individual first expressed interest in joining American Mensa. Example: 3/26/2018
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test_how_soonnvarchar(500)- A short description of how soon the individual is looking to test. Examples: "Within next 2 weeks", "Within 1 Year", "Within 1 Month", "Not Currently Interested"
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Local Group Zip Statistics
This report lists all of the Zip codes that are associated to a local group, the area for the ZIP code, and the amount of members in each ZIP code.
Filetype: CSV
CSV columns
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zipcodenvarchar(5)- The postal code/zip code of the local group.
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areanvarchar(5)- The area number within the local group to which the postal code/zip code is assigned.
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num_of_membersint- The number of members in the postal code/zip code.
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Member Directory CSV
This report lists all of the members for a local group and their contact information filtered for displaying in an online or print directory. This report is available by request only. To request the Member Directory CSV, please email our Local Groups Coordinator.
Filetype: CSV
CSV columns
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member_numberbigint- The individual's member number. Example: 100012345
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full_namenvarchar(60)- The individual's full name which is a concatenation of the first and last name values.
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titlenvarchar(20)- The individual's title. Examples: Dr, Mr, Lt
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first_namenvarchar(30)- The individual's first name.
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middle_namenvarchar(30)- The individual's middle name.
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last_namenvarchar(30)- The individual's last name.
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lineagenvarchar(20)- The individual's lineage. Examples: Jr, Sr, III
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local_groupnvarchar(10)- The individual's currently assigned local group number. This is the three digit local group identifier. Examples: 010, 760, 900
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local_group_areanvarchar(5)- The individual's currently assigned area number within their current local group. Examples: 00, 01, 02
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address_line_1nvarchar(75)- The individual's first line or street address portion of their primary mailing address.
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address_line_2nvarchar(75)- The individual's second line portion of their primary mailing address.
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citynvarchar(40)- The individual's city portion of their primary mailing address.
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statenvarchar(40)- The individual's state portion of their primary mailing address.
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postal_codenvarchar(20)- The individual's postal code/zip code portion of their primary mailing address.
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countrynvarchar(60)- The individual's country portion of their primary mailing address.
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bad_address_flagtinyint- A flag that indicates whether the individual's primary mailing address is marked as a bad address. 1 indicates a bad address and 0 indicates a good address.
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preference_flagtinyint- A flag that indicates whether the individual is preferenced into their local group. 1 identifies that they are preferenced and 0 indicates they are assigned to the group based on mailing address only.
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phone_numbernvarchar(30)- The individual's primary phone number.
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emailnvarchar(80)- The individual's primary email address.
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